Smooth Transitions — Scheduler

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Smooth Transitions

Weekly Schedule

Add Employee

Name

Assign to Calendars

⚠ Alerts

Shift notes will appear here.

–

Assigned Employees

Drag employees from the panel onto the event to add them

Previously assigned

Project Manager for this shift

Notes

Address / Location

Show this shift separately (don't nest under longer same-project shifts)

Set as PM?

Assign despite unavailability?

Hours This Week

Employee Profile

Name

Calendar Aliases (comma or semicolon separated)

Contact

Role

Project Manager PM

PM Event Color

Used to color calendar events where this PM is assigned

PM Text Color

Text color for this PM's name on colored backgrounds

Notes

Unavailability

Calendars

This Week's Hours

Assign PM to Matching Events

These events share the same client/job name. Check the ones you'd like to also assign this PM to.

All Employees

Remove Employee

Where should go?

Shifts

Remove PM from Matching Shifts?

This PM is also assigned to the following shifts. Check the ones you'd like to remove them from as well.

PM Workload

From To Include projects with no upcoming shifts

Projects exclude Sorting, Clean Out, and Estate Sale shifts. Unassigned projects are hidden.

Hidden Events

Click any event to restore it to the calendar.

Unsaved Changes

You have unsaved changes to this employee profile. Would you like to save them?

New Event

Title

Event Type

Shift Event Reminder

Date & Time

Multi-day

Start

End

Repeat

for occurrences

Calendar

Address

Project Manager

Employees

Notes

Search Results

⚙ Settings

Pull scope

Off: pull only the current view · On: pull all data

Notes

Pull errors and unmatched names

Change Password

Hour height

Pixels per hour on day and week views · current: 72 px

Help

Calendars

First, press the Pull button to load calendars and data. Next, click the gear icon to select which calendars you want to view. Recommended one calendar at a time.

Employee Add

When you add an employee, you will be asked to select a calendar they're tied to. They will show when that calendar is selected for viewing.

Double-clicking their name will open a pop up to allow you to edit their name, aliases, PM status, PM color, Notes, etc.

Shortcuts

← / → navigate time spans (previous / next)
↑ / ↓ scroll the present calendar view
m / w / d switch to month, week, or day view
t jump to the current day in whichever view is active
s open and focus the calendar search box
v (day view only) toggle between daily and weekly hours

Edit Calendar

Display Name

Leave blank or match the Google Calendar name to use the default.

Send Schedule

Recipient (must end in @smoothtransitions.com)

Calendar

Date Range

Upload Schedule

Schedule emails from the last 90 days. Click Import to load events into your current session.

Smooth Transitions

Scheduler